Student Handbook

Policies and Procedures: Policy on Confidentiality

Student Records

The CSD and UPLD are the University agents charged with the responsibility for collecting and maintaining disability documentation. This information is kept in a secure file with limited access and is only shared with others with the expressed written permission of the student. Information will only be shared on a limited basis within the institutional community if there is a compelling reason, such as a threat to an individual's safety and/or emergency situation. Consent of the student will be requested prior to releasing medical/psychological documentation to a third party. Confidentiality is not maintained in the case of child abuse, suicidal or homicidal intent.

Maintenance of Records

A confidential file is maintained on each student that includes demographics, documentation of the disability, a record of each contact and action taken. An electronic database is utilized for caseload management purposes with limited access. Student records will be shredded seven years after the last contact, but the Center will maintain a record of each student and their dates of affiliation with the Center.